The guest review feature enables administrators to request team owners to certify the users of their teams, including guests, delegating the responsibility to them and ensuring appropriate access control. This enhancement streamlines user certification processes, empowering team owners to actively manage user access within their teams, thereby enhancing security and governance within the organization. 

Guest review

The SharePoint taxonomy feature aims to enable the reuse of existing SharePoint taxonomy within team or SharePoint site templates. This enhancement eliminates the need to recreate metadata in Powell Governance tags, providing a unified experience between Microsoft 365 and Powell Governance while leveraging the established taxonomy for improved efficiency and consistency. 

SharePoint taxonomy

The "Campaign action: renew expiration date" feature addresses the challenge of maintaining up-to-date and relevant expiration dates for spaces. By enabling campaign actions to prompt space owners to renew the expiration date of their workspaces, this enhancement ensures that expiration dates align with current needs, facilitating timely corrective actions. This feature streamlines expiration date management, promoting better space governance and maintenance. 

Campaign action : renew expiration date

The add filters on user dashboard tile view feature enables end users to apply column filters directly within the tile view on their user dashboard. This enhancement streamlines the user experience, making workspace management more efficient and intuitive. 

Add filters on the userdashoard tile view

The tag reporting feature resolves the limitation of not being able to use tags as properties for custom reports. This enhancement improves reporting capabilities by allowing the creation of diverse reports that consider the value of tags associated with spaces. Powell Governance administrators can include tag values in reports alongside other space properties, such as member count or inactivity, ensuring a more comprehensive and insightful reporting experience. 

Tags reporting

The "Campaigns on SharePoint sites" feature extends campaign functionality to SharePoint sites, enhancing governance within the SharePoint environment. This enhancement enables the creation of flows and corrective actions for SharePoint sites, empowering administrators to address issues and maintain governance seamlessly. By incorporating campaigns for SharePoint sites, this feature ensures comprehensive governance and corrective action capabilities across both teams and SharePoint sites, promoting a more robust governance framework. 

Campaigns for SharePoint sites

The workspace edition rework feature involves enhancing the workspace edition page to improve the overall user experience and streamline the usage of the app. This update aims to make workspace management more intuitive and efficient for users. 

Workspace edition rework

The OneDrive reporting feature enables the identification of high-risk or undesired usage within OneDrive, enhancing governance and risk management within Powell Governance. This reporting capability complements existing reporting features for users, teams, and SharePoint sites, providing comprehensive insights for effective governance and compliance. 

OneDrive reporting

The Members suggestion during workspace or template creation feature streamlines the process of identifying key users to add during space or template creation. This enhancement offers quick and intuitive suggestions, based on existing workspaces and templates, enabling efficient and accurate selection of key individuals for improved collaboration and team productivity. 

Members suggestion during workspace creation

The Workspace external shared links feature resolves the complexity of understanding internal and external sharing of documents and information within Teams or SharePoint sites. Powell Governance enables users to visualize various sharing links created from documents in collaborative workspaces, facilitating the identification of risky or potentially data-leaking scenarios, particularly external sharing, thus enhancing data security and compliance. 

Workspace external shared links

The missing tag value campaign feature empowers administrators to request workspace owners to fill in missing tag values for their workspaces, ensuring comprehensive configuration and effective management. This new option within campaigns streamlines the process of ensuring that all workspaces are well-configured and aligned with organizational standards. 

Missing tag value campaign

The feature enables the export of reports as PDF or PNG files, facilitating the sharing of historical data and key KPIs. This functionality empowers administrators to showcase their actions and demonstrate the ROI of Powell Governance, providing a valuable tool for communicating the platform's impact and value to stakeholders. 

Export report as PDF or PNG

The Campaign Analytics feature provides comprehensive insights into the effectiveness of Powell Governance campaigns. Users gain access to valuable information such as an overview of total spaces affected, click-through rates, and average response times. Additionally, detailed notifications analytics, past actions tracking, and top user performance metrics offer actionable data for optimizing campaign strategies and enhancing governance outcomes. 

Campaign Analytics

The "Shared channel support" feature enables comprehensive coverage of all types of Teams channels. This enhancement simplifies the creation and configuration of shared channels within Powell Governance templates, facilitating governance and usage tracking for shared channels in Microsoft Teams. By incorporating support for shared channels, Powell Governance ensures a more seamless and comprehensive governance experience for end-users, promoting efficient collaboration and management with internal or external. 

Shared channels

The report history feature addresses the need for Powell governance administrators to access report data. Tracking the evolution of reports enables informed adjustments for improved governance, while providing administrators with a comprehensive set of KPIs and workspace information. This also allows them to export reports for visualization in external tools like Power BI and for internal sharing. 

Report history

The feature automates the process of sending emails to new Powell Governance administrators, streamlining their access to the solution. This enhancement simplifies onboarding for administrators, ensuring a smoother and more efficient experience when accessing the Powell Governance solution. 

Welcome emails to new administrators

The "Hide Workspace Types" feature allows administrators to customize the types of workspaces visible to end users on their dashboard, whether it’s teams, SharePoint sites, or both. This enhancement improves the user experience by offering tailored workspace visibility based on specific needs. 

Hide workspace types from the userdashboard

The Apply a team image at creation feature empowers users to select an image to be used as the team image during the creation process. This enhancement allows for easy customization and improved visual identification of teams, enabling users to personalize their teams and distinguish them more effectively. 

Apply a team image at creation

The sensitivity labels reporting feature enables admins to apply existing sensitivity labels directly within SharePoint site templates using Powell Governance, aligning with the current functionality for teams. This enhancement ensures consistent adherence to organizational sensitivity label settings across all workspaces managed by Powell Governance templates, thereby enhancing control and compliance with corporate policies. 

Sensitivity labels reporting

Powell Governance allows administrators to configure a list of approvers associated to a template so that they can review the creation requests and accept of deny it. It's possible to select users or the direct manager of the requestor of the workspace.

Approvers defined with audiences

Personalized views on the userdashboard addresses the need for end users to have tailored views for their workspaces usage, whether for projects or long-term collaboration. With this enhancement, Powell Governance empowers administrators to create personalized views for their end-users, allowing them to efficiently manage their daily needs and save time in accessing their spaces, documents, and information. Administrators can select specific workspaces to display, similar to a customized report, and choose the columns to be shown. 

Personnalized views on the userdashboard

The Entity-Based Administration resolves the challenge of managing complex organizations within Microsoft 365 by allowing to classify their workspaces and users into specific entities. This enhancement enables limited access for entity administrators to the workspaces within their respective entities, ensuring more streamlined and secure governance for our users. 

Entity-Based Administration

Documents can be over-shared or shared with people who should have access to them. Powell Teams administrators can't identify easily those dangerous documents.

Document reporting

Shared links reporting

Campaign based on action request

Workspaces can be mismanaged by their owners. Some corrective actions can quickly resolve those governance issues.

New workspace corrective actions

The import choices tag values from CSV feature allows administrators to efficiently import choice tag values from an XSL or CSV file. This enhancement is especially useful for tags with numerous values, streamlining the tag management process and saving time and effort for administrators. 

Import choice tag values as CSV

The expiration date rework feature empowers administrators to set an expiration date or delay, with the option to allow workspace owners to update this date after team creation using a new toggle button. This enhancement ensures that workspace creators and administrators have aligned control over expiration, improving governance and flexibility within Powell Governance. 

Expiration date rework

The sensitivity labels feature empowers administrators to efficiently manage sensitivity labels within Powell Governance, enabling seamless reuse of these labels across the entire M365 environment. This enhancement simplifies sensitivity label management, ensuring consistent and effective data protection throughout the organization. 

Sensitivity labels

Adding Whiteboard as a supported application in Powell Governance templates enables administrators to seamlessly configure whiteboard tabs. It facilitate efficient collaboration and content management within Microsoft Teams and accelerate the team provisioning adapted to various business case scenarii. 

Manage WhiteBoard in templates

The email notification in campaign feature expands the notification capabilities for administrators within campaigns. This enhancement allows administrators to send campaign notifications via both Teams messages and email, providing greater flexibility in reaching and engaging with users. 

Email notification in campaign

The rework template edition feature aims to update the interface, making it easier for users to create and edit templates. This enhancement will streamline the template management process, improving efficiency and user experience. 

Rework of the template edition pages

The Channel reporting feature introduces reporting capabilities for teams' channels within Powell Governance. This enhancement enables quick identification of high-risk channels and facilitates targeted corrective actions, enhancing governance and risk management within the platform. 

Channel reporting

The Approval workflows by email feature enhances Powell Governance's approval flows by enabling the delivery of approval notifications via email. Approvers can conveniently access to the workspace creation review and easily respond to approval requests. This improvement optimizes the efficiency of space provisioning and governance control for collaborative spaces, ensuring accessibility for administrators within their daily tools. 

Approval workflows by email

The "tag description feature allows administrators to configure tag descriptions, providing guidance to end users on tag usage. These descriptions are visible during space creation, editing, and in campaigns requiring the addition of tag values. This enhancement ensures improved user understanding and consistent usage of tags within Powell Governance. 

Tag description

The Campaign action: user reviews feature extends the capability of requesting guest reviews within Powell Governance campaigns to include internal users, ensuring the maintenance of governance rules for internal users in collaborative spaces. This enhancement provides a comprehensive approach to governance and compliance by enabling reviews for both internal and external users within the platform. 

Campaign action: user reviews

The display of sensitivity label descriptions to users during team creation, enhances their understanding of the labels' impact and usage context. By leveraging existing descriptions, Powell Governance empowers users to make informed decisions, promoting better compliance and data protection practices within the organization. 

Sensitivity label description

Adding Power BI as a supported application in Powell Governance templates enables administrators to seamlessly configure Power BI tabs. It facilitate efficient collaboration and content management within Microsoft Teams and accelerate the team provisioning adapted to various business case scenarii. 

Manage Power BI in templates

A bunch of improvement for the admin access policies feature in Powell Governance. This enhancement improves usability, ergonomics, and expands functionality for a more efficient user experience:  

Admin access policy improvements

The feature eliminates the need to apply tags exclusively with templates, reducing their duplication. This is especially valuable for managing significant legacy data without the constraints of template-based tagging, providing greater flexibility and efficiency. The option is available within the Powell Governance interface and within our public API.

Application of tags in bulk without template

Extend governance rules from Powell Governance team templates to associated SharePoint sites, ensuring consistent application of policies such as external user access and sensitivity label enforcement. This enhancement unifies governance across teams and SharePoint sites, promoting compliance and security throughout the platform.

Teams template governance rules applied to associated sites

The evolution resolves the manual management of teams and SharePoint sites in admin access policies, by automatically syncing with report workspaces. This enhancement streamlines access control, ensuring teams are seamlessly added or removed based on extensive and easy-to-configure filtering criteria.

Report as workspace source of admin access policies

It allows team owners or Powell Governance administrators to view and take actions on team channels, such as deleting or archiving channels. Additionally, users can modify configurations of existing private channels directly within the parent team edit page, including members and sensitivity labels, streamlining channel management.

Channel display and actions in team edition

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