The guest review feature enables administrators to request team owners to certify the users of their teams, including guests, delegating the responsibility to them and ensuring appropriate access control. This enhancement streamlines user certification processes, empowering team owners to actively manage user access within their teams, thereby enhancing security and governance within the organization. 

Guest review

The SharePoint taxonomy feature aims to enable the reuse of existing SharePoint taxonomy within team or SharePoint site templates. This enhancement eliminates the need to recreate metadata in Powell Governance tags, providing a unified experience between Microsoft 365 and Powell Governance while leveraging the established taxonomy for improved efficiency and consistency. 

SharePoint taxonomy

The feature automates the process of sending emails to new Powell Governance administrators, streamlining their access to the solution. This enhancement simplifies onboarding for administrators, ensuring a smoother and more efficient experience when accessing the Powell Governance solution. 

Welcome emails to new administrators

The "Campaign action: renew expiration date" feature addresses the challenge of maintaining up-to-date and relevant expiration dates for spaces. By enabling campaign actions to prompt space owners to renew the expiration date of their workspaces, this enhancement ensures that expiration dates align with current needs, facilitating timely corrective actions. This feature streamlines expiration date management, promoting better space governance and maintenance. 

Campaign action : renew expiration date

The add filters on user dashboard tile view feature enables end users to apply column filters directly within the tile view on their user dashboard. This enhancement streamlines the user experience, making workspace management more efficient and intuitive. 

Add filters on the userdashoard tile view

The "Campaigns on SharePoint sites" feature extends campaign functionality to SharePoint sites, enhancing governance within the SharePoint environment. This enhancement enables the creation of flows and corrective actions for SharePoint sites, empowering administrators to address issues and maintain governance seamlessly. By incorporating campaigns for SharePoint sites, this feature ensures comprehensive governance and corrective action capabilities across both teams and SharePoint sites, promoting a more robust governance framework. 

Campaigns for SharePoint sites

Audience Management for Powell Governance Reports" feature allows for customizable audience settings. Reports can be audienced to be accessible to specific administrators. Reports without audiences are visible to all administrators and sub administrators by default. This enhancement ensures secure and tailored report visibility, optimizing data access control for administrators. 

Have audienced reports (for admin access policies)

The tag reporting feature resolves the limitation of not being able to use tags as properties for custom reports. This enhancement improves reporting capabilities by allowing the creation of diverse reports that consider the value of tags associated with spaces. Powell Governance administrators can include tag values in reports alongside other space properties, such as member count or inactivity, ensuring a more comprehensive and insightful reporting experience. 

Tags reporting

The workspace edition rework feature involves enhancing the workspace edition page to improve the overall user experience and streamline the usage of the app. This update aims to make workspace management more intuitive and efficient for users. 

Workspace edition rework

The OneDrive reporting feature enables the identification of high-risk or undesired usage within OneDrive, enhancing governance and risk management within Powell Governance. This reporting capability complements existing reporting features for users, teams, and SharePoint sites, providing comprehensive insights for effective governance and compliance. 

OneDrive reporting

Empowers administrators to create reports that span across different entity properties. This means they can generate reports such as identifying teams with inactive owners or discovering sites associated with teams having diverse governance properties. By enabling this capability, users gain a comprehensive view of their organization's dynamics, facilitating informed decision-making and efficient governance management. 

Cross entity custom reports

The Workspace external shared links feature resolves the complexity of understanding internal and external sharing of documents and information within Teams or SharePoint sites. Powell Governance enables users to visualize various sharing links created from documents in collaborative workspaces, facilitating the identification of risky or potentially data-leaking scenarios, particularly external sharing, thus enhancing data security and compliance. 

Workspace external shared links

The feature enables the export of reports as PDF or PNG files, facilitating the sharing of historical data and key KPIs. This functionality empowers administrators to showcase their actions and demonstrate the ROI of Powell Governance, providing a valuable tool for communicating the platform's impact and value to stakeholders. 

Export report as PDF or PNG

The missing tag value campaign feature empowers administrators to request workspace owners to fill in missing tag values for their workspaces, ensuring comprehensive configuration and effective management. This new option within campaigns streamlines the process of ensuring that all workspaces are well-configured and aligned with organizational standards. 

Missing tag value campaign

Make a lasting first impression with a customizable welcome message that greets users the very first time they access their dashboard. Administrators can tailor the content to highlight Powell Governance’s key capabilities and guide users to next steps. This flexibility ensures a smooth onboarding journey, boosts early engagement, and helps every user understand the platform’s value from day one. 

Welcome message on first userdashboard login

The Campaign Analytics feature provides comprehensive insights into the effectiveness of Powell Governance campaigns. Users gain access to valuable information such as an overview of total spaces affected, click-through rates, and average response times. Additionally, detailed notifications analytics, past actions tracking, and top user performance metrics offer actionable data for optimizing campaign strategies and enhancing governance outcomes. 

Campaign Analytics

To resolves the need to efficiently add a large number of workspaces to the recommended view, report can be used as the source. This enhancement improves the flexibility of configuration, allowing workspaces to be automatically added, ensuring a more streamlined experience for users. 

Recommended view based on report

Makes the API available as an MCP server for easy integration with third-party tools like Powell Buddy, without complex configuration.

MCP server

The report history feature addresses the need for Powell governance administrators to access report data. Tracking the evolution of reports enables informed adjustments for improved governance, while providing administrators with a comprehensive set of KPIs and workspace information. This also allows them to export reports for visualization in external tools like Power BI and for internal sharing. 

Report history

The "Hide Workspace Types" feature allows administrators to customize the types of workspaces visible to end users on their dashboard, whether it’s teams, SharePoint sites, or both. This enhancement improves the user experience by offering tailored workspace visibility based on specific needs. 

Hide workspace types from the userdashboard

The Apply a team image at creation feature empowers users to select an image to be used as the team image during the creation process. This enhancement allows for easy customization and improved visual identification of teams, enabling users to personalize their teams and distinguish them more effectively. 

Apply a team image at creation

Allows administrators to reinitiate team creation steps in case of errors or warnings. This capability is particularly valuable when Microsoft-side issues occur, enabling users to seamlessly add documents, tabs, or other elements without starting the process from scratch, thus enhancing overall efficiency and user experience. 

Relaunch specific parts of team creations

Enables administrators to set up automations triggered on failures or warnings during team or site creation and editing. This proactive approach ensures that administrators receive immediate alerts, eliminating the need to check the Powell Governance interface, thereby streamlining workflow and enhancing responsiveness to potential issues. 

Automation on activity log fails or warnings

Powell Governance allows administrators to configure a list of approvers associated to a template so that they can review the creation requests and accept of deny it. It's possible to select users or the direct manager of the requestor of the workspace.

Approvers defined with audiences

The sensitivity labels reporting feature enables admins to apply existing sensitivity labels directly within SharePoint site templates using Powell Governance, aligning with the current functionality for teams. This enhancement ensures consistent adherence to organizational sensitivity label settings across all workspaces managed by Powell Governance templates, thereby enhancing control and compliance with corporate policies. 

Sensitivity labels reporting

Personalized views on the userdashboard addresses the need for end users to have tailored views for their workspaces usage, whether for projects or long-term collaboration. With this enhancement, Powell Governance empowers administrators to create personalized views for their end-users, allowing them to efficiently manage their daily needs and save time in accessing their spaces, documents, and information. Administrators can select specific workspaces to display, similar to a customized report, and choose the columns to be shown. 

Custom views on the userdashboard

The Entity-Based Administration resolves the challenge of managing complex organizations within Microsoft 365 by allowing to classify their workspaces and users into specific entities. This enhancement enables limited access for entity administrators to the workspaces within their respective entities, ensuring more streamlined and secure governance for our users. 

Entity-Based Administration

Addresses the need to create dedicated reports on documents. Users can generate reports listing for example documents with external, documents stored in specific workspaces, or documents without sensitivity labels. A single action will be provided to, to revoke sharing links. This enhancement improves visibility and control over document management, ensuring a more organized and secure experience for users. 

Document reporting

Campaign based on action request

Workspaces can be mismanaged by their owners. Some corrective actions can quickly resolve those governance issues.

New workspace corrective actions

The import choices tag values from CSV feature allows administrators to efficiently import choice tag values from an XSL or CSV file. This enhancement is especially useful for tags with numerous values, streamlining the tag management process and saving time and effort for administrators. 

Import choice tag values as CSV

The expiration date rework feature empowers administrators to set an expiration date or delay, with the option to allow workspace owners to update this date after team creation using a new toggle button. This enhancement ensures that workspace creators and administrators have aligned control over expiration, improving governance and flexibility within Powell Governance. 

Expiration date rework

The sensitivity labels feature empowers administrators to efficiently manage sensitivity labels within Powell Governance, enabling seamless reuse of these labels across the entire M365 environment. This enhancement simplifies sensitivity label management, ensuring consistent and effective data protection throughout the organization. 

Sensitivity labels

Adding Whiteboard as a supported application in Powell Governance templates enables administrators to seamlessly configure whiteboard tabs. It facilitate efficient collaboration and content management within Microsoft Teams and accelerate the team provisioning adapted to various business case scenarii. 

Manage WhiteBoard in templates

The email notification in campaign feature expands the notification capabilities for administrators within campaigns. This enhancement allows administrators to send campaign notifications via both Teams messages and email, providing greater flexibility in reaching and engaging with users. 

Email notification in campaign

The rework template edition feature aims to update the interface, making it easier for users to create and edit templates. This enhancement will streamline the template management process, improving efficiency and user experience. 

Rework of the template edition pages

The Channel reporting feature introduces reporting capabilities for teams' channels within Powell Governance. This enhancement enables quick identification of high-risk channels and facilitates targeted corrective actions, enhancing governance and risk management within the platform. 

Channel reporting

The Approval workflows by email feature enhances Powell Governance's approval flows by enabling the delivery of approval notifications via email. Approvers can conveniently access to the workspace creation review and easily respond to approval requests. This improvement optimizes the efficiency of space provisioning and governance control for collaborative spaces, ensuring accessibility for administrators within their daily tools. 

Approval workflows by email

The "tag description feature allows administrators to configure tag descriptions, providing guidance to end users on tag usage. These descriptions are visible during space creation, editing, and in campaigns requiring the addition of tag values. This enhancement ensures improved user understanding and consistent usage of tags within Powell Governance. 

Tag description

The Campaign action: user reviews feature extends the capability of requesting guest reviews within Powell Governance campaigns to include internal users, ensuring the maintenance of governance rules for internal users in collaborative spaces. This enhancement provides a comprehensive approach to governance and compliance by enabling reviews for both internal and external users within the platform. 

Campaign action: user reviews

The display of sensitivity label descriptions to users during team creation, enhances their understanding of the labels' impact and usage context. By leveraging existing descriptions, Powell Governance empowers users to make informed decisions, promoting better compliance and data protection practices within the organization. 

Sensitivity label description

Adding Power BI as a supported application in Powell Governance templates enables administrators to seamlessly configure Power BI tabs. It facilitate efficient collaboration and content management within Microsoft Teams and accelerate the team provisioning adapted to various business case scenarii. 

Manage Power BI in templates

A bunch of improvement for the admin access policies feature in Powell Governance. This enhancement improves usability, ergonomics, and expands functionality for a more efficient user experience:  

Admin access policy improvements

The feature eliminates the need to apply tags exclusively with templates, reducing their duplication. This is especially valuable for managing significant legacy data without the constraints of template-based tagging, providing greater flexibility and efficiency. The option is available within the Powell Governance interface and within our public API.

Application of tags in bulk without template

Extend governance rules from Powell Governance team templates to associated SharePoint sites, ensuring consistent application of policies such as external user access and sensitivity label enforcement. This enhancement unifies governance across teams and SharePoint sites, promoting compliance and security throughout the platform.

Teams template governance rules applied to associated sites

The evolution resolves the manual management of teams and SharePoint sites in admin access policies, by automatically syncing with report workspaces. This enhancement streamlines access control, ensuring teams are seamlessly added or removed based on extensive and easy-to-configure filtering criteria.

Report as workspace source of admin access policies

It allows team owners or Powell Governance administrators to view and take actions on team channels, such as deleting or archiving channels. Additionally, users can modify configurations of existing private channels directly within the parent team edit page, including members and sensitivity labels, streamlining channel management.

Channel display and actions in team edition

 feature resolves the need for administrators to quickly generate tailored reports. By integrating natural language commands and a dedicated page for report description, this enhancement improves report creation efficiency. Administrators can now effortlessly create customized reports using AI assistance or opt for manual configuration, ensuring a more streamlined experience for users. 

BUDDY : Natural language report creation

End-users can be added into new teams without knowing exactly the purpose of the workspace or the governance or business rules of the template used to manage this team.

Message after team creation

Addresses the challenge of streamlining space creation by recommending tags, users, sensitivity labels, and more. By suggesting similar existing workspaces, this enhancement simplifies the process and prevents duplicate creations, ultimately improving efficiency for users. 

BUDDY : Suggestions during workspace creation

Administrators can ask workspace owners to specify a sensitivity label for their workspaces. This ensures consistent application of sensitivity labels throughout the space lifecycle, enhancing data security and compliance. 

Campaign action: ask for sensitivity labels

Governance summaries resolves the need for Powell Governance administrators to track governance changes, identify risks, and receive insights on their Microsoft 365 tenant. This enhancement improves the ability to monitor major governance shifts, key risk indicators, benchmark against market and Powell customers, and receive AI-driven recommendations, all presented in visually engaging images/cards. This ensures a more streamlined experience for administrators, enabling proactive governance actions. 

BUDDY : Recurrent governance summary

Empowers sub-administrators to access additional functionalities, including default and custom report downloads. These reports are filtered based on the workspaces and users accessible to the sub-administrator. This enhancement enables more streamlined delegation to local administration teams, fostering greater efficiency and autonomy. 

Download report CSV as sub administrator

Retrieves document versions, enabling administrators to identify and manage multiple stored versions. This capability reduces cloud storage needs, leading to cost and carbon footprint reductions. Administrators benefit from streamlined document management and improved resource efficiency. 

Document versioning

Site designs can be applied automatically to SharePoint sites created behind private channels. Configurable from the teams template. Giving teams a consistent, branded environment from the moment they’re spun up. Administrators gain precise control over design deployment at team creation — eliminating manual steps, reducing setup time, and ensuring each private channel inherits the right structure by default. 

Site design on private channels

Introducing a dedicated “Activity” tab in notifications, where every action — workspace creation or edits — is tracked and displayed with real-time status updates. This enhancement transforms how you engage with your users: by offering unparalleled transparency into platform operations, you build trust, streamline support conversations, and hold every step of the process accountable — all within a single, intuitive interface. 

End user activity log

Introduces a new user role — Sub-Administrator (Read only) — designed for read-only access to admin access policies. Sub-Administrators can view all workspaces or users of their policies, but cannot modify any settings, workspaces, or user assignments. By establishing this dedicated role, we expand governance visibility to stakeholders like business users, auditors, and support team s— ensuring full transparency without risking unintended changes. 

Sub administrator (read only)

Every campaign notification can be sent to Powell Governance administrators, not just the workspace owner. By broadening the notification scope to include every admin, you foster proactive engagement, streamline decision-making, and guarantee that the right stakeholders are informed and ready to act. 

Send notification to administrators in campaigns

Automatically translate any content — whether campaigns, company policies, or custom views — into the selected languages. This enhancement removes manual translation bottlenecks, ensuring your global teams receive consistent, up-to-date information in their native language. The result is a more inclusive, accessible platform that scales effortlessly across regions. 

BUDDY : Automatic content translations

Every workspace CSV export will now surface the associated tags and values in-line. Administrators can instantly export fully contextualized datasets—no manual lookups required—so you can seamlessly feed complete metadata into BI platforms, analytics tools, or custom workflows. The result is a smoother reporting process, richer data insights, and faster, more confident decision-making. 

Tag and tag value column in reports

Introducing event-driven automation that responds immediately when a workspace is created or updated — beyond the existing template application trigger. This finer level of granularity lets you tailor workflows to exact moments in the lifecycle, whether provisioning resources, enforcing policies, or kicking off onboarding tasks. The result is a more precise, efficient automation engine that adapts to complex scenarios and drives consistent, processes across your environment. 

Automation trigger at workspace creation

Enables automatic application of sensitivity labels to workspaces through Powell Governance campaigns. This enhancement streamlines compliance and data protection efforts, ensuring that sensitive information is consistently classified and managed, ultimately providing users with peace of mind and improved governance." 

Campaign corrective action : Apply a sensitivity label

Rework of the template preview to include a display of associated tags. The channel table is simplified to show only essential information, including channel type, name, and tab pictograms. 
This preview is available during workspace creation, when adding a template, and from the template list. 

Rework of template preview

A new property allows administrators to mark workspaces as discoverable, which will be considered in the suggestions feature during workspace creation. This property can be managed through unitary and bulk actions, as well as in the workspace edition and template settings. 

Discoverable Property for Workspaces

Empowers end users, administrators, and owners to access richer document information directly within Powell Governance workspaces. This feature will display key metadata—such as sensitivity labels, last modification dates, and other governance-related details—at a glance. By centralizing this information, users can quickly assess document status and improve compliance, fostering both efficiency and transparency in document management. 

Document detail page

Enhances campaign email layouts with customization options to match company colours and branding guidelines.

Campaign email customization

Get a clear, centralized view of Microsoft AI agents, their permissions, and access—helping you assess usage, ensure compliance, and make data-driven governance decisions.

AI Agent governance

Enables administrators to create cross-entity custom reports using natural language prompts powered by AI. Instead of manually configuring report rules and filters, administrators describe what they need and the system generates the appropriate report, accelerating report creation and making governance insights accessible to all skill levels 

Cross entity reports generated with AI

Shows administrators the real-time progress and status of site design deployment jobs directly in the Powell Governance interface. Provides visibility into whether a site design has been successfully applied, is still in progress, or has encountered an error, removing the need to check manually in SharePoint 

Display the status of the job that deploy site design

IT administrators and platform managers handling large or complex organizations often struggle to define accurate audiences — manually listing included users is error-prone at scale, and rigid targeting rules fail to reflect real organizational structures. Powell Governance will allow audiences to be built by exclusion and combined using AND, OR, and AND/OR logic conditions. This added flexibility makes it possible to model precise, dynamic targeting scenarios while significantly reducing configuration time and ongoing maintenance. 

Advanced Audience Targeting Rules

Enriches reports and CSV exports with missing data points such as tag values, workspace owners, document URLs, and date filters. This allows administrators to build actionable reports directly in Powell Governance without relying on manual CSV manipulation or external tools like Power BI 

Report & export enhancements

Consolidates storage and document counts from private and shared channels into parent team metrics, giving administrators an accurate picture of total team usage. Channel sites are distinguished from standalone SharePoint sites in counters and reports, eliminating inflated site numbers 

Private & shared channel consolidation

Preserves the tab order defined in the reference team when creating new teams from a template. Administrators can ensure a consistent and predictable channel tab layout across all teams created from the same template 

Template tab order

Provides visibility into Power Apps and Power Automate flows across the tenant with governance-focused properties such as orphaned resources, shadow IT in the default environment, over-permissive sharing, and DLP connector risks. Administrators can identify and prioritize non-compliant resources directly from Powell Governance reports 

Power Platform reporting

Extends governance capabilities to document-level management, enabling administrators to enforce naming conventions, tagging policies, and upload rules across workspaces. Helps organizations standardize document management practices and reduce reliance on manual enforcement 

Document governance

Enables Powell Governance to manage team creation and governance across multi-geo Microsoft 365 tenants. Ensures organizations with geographically distributed data residency requirements can govern all their environments from a single interface 

Multi-geo support

Allows administrators to revoke all sharing links on one or multiple documents directly from the document report table. Instead of opening each document detail page and revoking links one by one, administrators can select documents in bulk and clean up over-shared content at scale 

Revoke sharing links bulk action

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Governance

Manual process, external tool, a trick that sort of works — or nothing at all?